Team Budgets

B

Braveheart

BRONZE
Had a quick question....would love to hear some experience on this for a newly formed tier 2 team

What are typical things included in a team budget BESIDES the following items:
  • Club Fee
  • Coaching Fee
  • League Reg Fee
  • Ref Fees
  • Cal South Reg Fee
  • Tournament Fees (Including State Cup)
  • Coaches Travel Fees- would this include per diem for meals, lodging, mileage reimbursement for out of town tournaments? Anything else?
How about equipment fees? If the coach has bought soccer balls, pugs, etc should those be included in the current team's budget?

Anything else that I am missing or can be typical on a team budget?

I know that sharing team budgets can be a sensitive thing, but would love to get some input on this asap from you veterans...
 
Coach's x-mas gift. Fund rising tickets. Auction donation item. Gala Auction tickets, drinks, and bidding on stuff when drunk and regretting it.
Team meals fee. Team building fees. White elephant gifts exchange.
Hotel points usually go to the manager. Collection plate for team manager's gift by another parent.
Buying drinks for the coach if 3 and out during tournaments.
 
Though I appreciate the levity with several of the answers...especially the drink budget...I'm really asking a serious question...I'm really curious to see if things like team equipment (practice soccer balls, training equipment, etc) have been included in your budgets...

Thanks to Penalty Kicks for the ezup one...
 
Yes I include game balls. Also include money for friendlies (field or ref fees). Goalie trainer fees as we as a team pay for goalie training.
 
Local tournaments are one thing, but out of state tournaments are completely different story and involve a lot of money passing through the team managers hands
~ airline tickets for the players, coaches, trainers
~ hotel rooms for everyone
~ Room blocks for traveling parents
~ Multiple vans plus gas
~ Food (catered and planned outings) (try not to eat in airports - doubles your food costs)
~ Money set aside for planned activities for the players outside of tournament events
~ Per diem for the coach

By the end of this season, we will have traveled out of state three times (two via air)

The key is budgeting and staying ahead of the plan with scheduled payment dates. Last minute things will pop up, but try to capture as much as you can up front. Going back to the well is not fun.

Include a small contingency fund in your budget.
 
Scrimmages are another good item to account for.

I bought 3 game balls only so the girls wouldn't have to use theirs. I think I spent $50 at Big 5.

I also budget $50 for office supplies and laminating costs for player cards.

I try not to have to collect any extra $$$ during the year
 
Braveheart said:
Though I appreciate the levity with several of the answers...especially the drink budget...I'm really asking a serious question...I'm really curious to see if things like team equipment (practice soccer balls, training equipment, etc) have been included in your budgets...

Thanks to Penalty Kicks for the ezup one...
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Might depend upon whether your coach is considered a club employee or independent contractor. If the latter, they should supply their own equipment so that the club doesn't risk getting stuck owing payroll taxes.
 
Sheriff Joe said:
I think they are 750 at our club, with logo.
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That's ridiculous. I believe it's the job of the team manager to keep costs down as much as possible since playing club is expensive enough as it is. You can buy that $70 one from Target and then take it to a print shop where they can silkscreen the logo on for another $50.
 
Anyone heard of a family not wanting to pay for any extra tournaments and Refree fees? Our team does 2 extra tournaments and Spring League Refree fees which aren't cover by the club fees. They refuse to pay and will not go. Thoughts?
 
I wish, not my decision. The whole team is bummed. Been a team manager for other clubs and have never run into this.
 
Yolinda said:
Anyone heard of a family not wanting to pay for any extra tournaments and Refree fees? Our team does 2 extra tournaments and Spring League Refree fees which aren't cover by the club fees. They refuse to pay and will not go. Thoughts?
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What are there plans for State Cup?

I have heard of families that have conflicts and can't make some tournaments, but not any requesting to be left out just because of cost when they could easily afford it.
 
I have no idea about state cup. They absolutely can afford it. They don't want to pay for anything extra.

Shouldn't there be a club policy?
 
Are you the manager? If so, did you make a list of tournaments and leagues that the team will attend at the beginning of the year and share with everyone? Also, with this list you can give a swag of extra $$ that will be needed during the year and when you will need the money. If they knew about the tournament ahead of time, and then decided to go on vacation or do something else during the tournament or just decided to stay home then they should be responsible for their share of the costs with few exceptions, e.g. food and local travel expenses. If the coach, club or you decided to add a tournament or league and even if most parents agreed to it then I feel you cannot force them to pay if they are not going to attend.
 
Yolinda said:
I wish, not my decision. The whole team is bummed. Been a team manager for other clubs and have never run into this.
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Talk to the coach the coach, besides right after state cup people move on, get replaced or cut people off the team because the contract is pretty much done.
 
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